ToW has covered various strategies in dealing with email (189, 223, 310 and more), but this week’s tip is shamelessly lifted from a LinkedIn article by an erstwhile colleague and media industry leviathan, Tony Henderson.
Tony, it turns out, authored a book a few years back which offered a slightly different-than-the-norm spin on productivity and how to deal with some of the difficulties of the modern workplace. It’s from this tome that he picked some great tips in handling your inbox – perhaps leading to the ability to clear it completely and leave “inbox zero”.
The Eleven Rules of Email
Toodle-oo (like it’s synonym, toodle pip) is, if you’re not otherwise familiar, a charming and olde-wurlde English way of bidding farewell. It seems somewhat appropriate, as Microsoft announced plans to retire Wunderlist in favour of a new app that’s been in the works for a while, with the codename Project Cheshire.
Reviewers who had an early look at Cheshire around a year ago, commented on the fact that it’s kinda similar to Wunderlist, in that both are trying to achieve the same sort of thing. As the product now called Microsoft To-Do was announced, it became clear that the team behind Wunderlist has been working to evolve some of what they’d done before, bringing tighter integration with Office 365 and the promise of more groovy features to come.
Right now, To-Do (to hyphenate, or not to hyphenate?) is in Preview, which means it’s not fully featured (eg sub-tasks that you might use in Wunderlist haven’t made an appearance yet), and as well as a web version, there are Windows, Android phone & iPhone apps – others are due though we’ll see whether the same breadth of coverage as Wunderlist provides is maintained. The Preview nature also means that Wunderlist isn’t going away soon, but it will eventually give way to To-Do, or http://todo.microsoft.com
Start by signing in, and looking in the top left menu – if you have used Wunderlist before, it can import your existing tasks, thought it might take longer than you think. It’s a one-way process, so try to make sure you don’t keep adding stuff into Wunderlist, though you can choose to sync only selective task groups, so you could potentially re-import to get only new stuff. Be careful when running an import for the 2nd time – the process doesn’t merge sections that already exist, so if you’ve imported already, you might end up with lots of Project (1) type lists and tasks.
The preview version of To-Do also supports importing from the alternative todoist. The web client has an import command from the context menu under the user, but you may need to go to the Settings pane in other clients, or else just go to https://import.todo.microsoft.com/ and be done with it.
If you sign in on a machine that’s already set up for Office 365, your default login to To-Do will be your O365 credentials, and it will automatically show you Outlook Tasks as to-do items… and synchronizes with Tasks as the back end for To-Do is Office 365.
You might need to play around a bit if you also use To-Do with your Microsoft Account – the one you maybe logged into Wunderlist with, for example…