Video conferencing has been used in tech circles for years, though it was foretold many years earlier. 1989’s Back to the Future II showed one vision of how the future might look, and it wasn’t the only wry prediction.
Now that you’ve frouffed-up your home office backdrop and maybe thought about how you look on video calls, even going for a custom background image, maybe it’s time to mix things up and jazz up your video feed itself.
One approach could be to play with Snap Camera, a PC or Mac software solution from SnapChat that takes the feed from your regular camera and applies some effects to it, before presenting that modified stream as a virtual hardware camera to any app that wants it.
If you install Snap Camera, you can then use a catalog of “lenses” to add attributes to your video, or to alter the lighting or background, even if your chosen video conferencing app doesn’t give the option of doing so natively.
Roots or dodgy haircut starting to show in the lockdown? Perhaps try a nice tint?
Want to practice online before going out to the shops? Maybe choose a groovy mask?
Whatever your choice, if you install Snap Camera and choose (or even create) a suitable lens, then the software will run in the background and if you choose the “camera” from your video conferencing app, then the software will augment the feed from your real camera and present that image to your chosen software.
So for Teams, if you want to prank your colleagues, you can set up the lens of choice using that software, then when you go to join a meeting, click the “PC, Mic and Speakers” settings cog, to get the Device Settings pane, and choose the Snap Camera as your source.
Just remember to switch back to the regular camera before you have an important customer meeting, OK?
As another week draws to a close, in a world which is starting to feel a lot less like a temporary aberration and a lot more like The New Normal, we continue to look for things that distract, entertain (lots of good stuff on Netflix – dat’s the fact, jack), educate and give us cause us to think of others. Sadly, we lost TBT and Stirling this week, as well as too many others.
But technology marches on, sometimes a bit more slowly than we’d normally expect, and sometimes accelerated – Teams has rolled out the new background effects feature (though not everyone can yet choose a custom image – that’s on its way too, though it’s possible to add your own under the covers – create or find a picture, ideally 1920×1080 pixels, then press Start and enter %APPDATA%\Microsoft\Teams\Backgrounds\Uploads – drop your pic in there and it’ll show up in the list of backgrounds, right at the bottom).
Collections allows you to quickly add groups of related sites/pages into a kind-of folder which you can add notes to, quickly open or share, and it also keeps a preview of the page so it’s smarter than just favourites or bookmarks.
If you’re an Office 365 user, check out Edge PMM Eric Van Aelstyn’s post with some good tips on WFH, especially if it’s not on a work computer, including setting up the Enterprise tab (so you get Office 365 content rather than Microsoft News clickbait).
Eric also espouses using the default Bing search engine with Edge, as it can generate Microsoft Rewards for you – and with a few clicks you can give the reward points to charity.
US based Bingers can switch to Give mode, but UK users appear to have a different method and only a few target charities, but it’s free money you collect by searching, so you might as well give it away to a good cause. Take a look on your rewards page and you can choose to Shop, Win or Donate – select the latter and see if you like the look of any of the charities listed.
As the developed world stays in and starts to go a bit stir crazy, life beginning to feel like an episode of Big Brutha, we’re increasingly turning to streaming and video conferencing apps typically used for business, to keep in touch with friends and family, go dating, virtually visit a museum and many other things.
Online conferencing app Zoom has seen huge take-up over recent weeks, though its security has been questioned & tested by Zoom Bombing, leading the company to quickly release updates to give more control.
Microsoft Teams has announced some feature updates too – though there’s still more to do. Custom Backgrounds will be rolled out very soon, so users can replace their messy kitchen backdrop with a scene of serenity.
It’s getting easier to schedule and join Skype video meetings, too – from within the Skype app or even in a browser, you can Meet Now and quickly generate a URL that can be shared with others, who can join as a guest without needing to have an account or signing in.
Skype still has a huge user base, with over 40 million daily users of late.
Teams and Skype have started interoperating more, too, though it’s a limited experience at the moment. Expect Teams for Consumer, due to arrive later this year, to have tighter integration – and perhaps may eventually replace Skype.
As more of the world is in lock-down and pretty much everyone who can is working at home, apps like Teams have taken a more central role in many lives. Alongside adding 12m users the other week, there was a substantial increase in resources dedicated to running the back-end – millions of additional CPU cores were provisioned to the Teams service.
Mobile Teams users are getting some new functionality, and the blog post about the 40% growth in usage teased some features that are coming later in the year, notably background noise-cancelling (to supress the tap-tap-tap of the typical team-mate’s typing), and a new action which lets attendees ask for help or offer to contribute by “raising their hand”. That might help avoid people talking over each other.
This feature is in test currently and is expected to appear a little later this year, along with a raft of other improvements, like having custom backgrounds (in addition to blurring of the existing background), and the ability to break out chats into separate windows rather than have everything in one.
When the hand-raising feature is rolled out, assuming you can see the People pane to the side of the Teams window, anyone who has their hand raised will be listed with a hand icon, meaning the organiser could ask them to chime in.
On the COVID-19 pandemic – the WHO publishes a view of the spread of the disease, with the help of Microsoft’s ISV partner ESRI, using their ArcGIS platform. See the global WHO dashboard, or look at the county-by-county map of the US, here. It’s all very sobering. There’s a Coronavirus Tracker on Bing and a load of other resources on Microsoft.com.
In these uncertain times, many organisations are scrambling to enable their workers to be able to carry on even when the rest of the world is seemingly losing control. At least the meme creators are busy.
Ex-Microsoftie Allister Frost has some wise words to share about Working From Home, and given that he was Chief Puppy Controller for a well-known marketing team, he knows things that are currently relevant.
Microsoft Teams may have had a couple of bumps since the Covid-19 virus started to cause people to stay at home; early in the week there were a couple of outages that have been swiftly resolved, but it’s since been announced that the service added 12 million daily active users in the last 7 days – that’s a 40% increase in usage, so it’s no surprise if the infrastructure creaked a little as it grew.
There are many tips for making good use of Teams –
Stay at home, stay safe, and follow Buzz Aldrin’s advice.
It’s been a busy few weeks on the Teams team. As an aside, what do you call a team that’s set up in Teams? Is it a Teams Site, or a Teams team, just a “Team” or …? Documentation talks about creating a team, which is fine when you’re already in Teams, but talking with someone about Teams teams can be a bit like a tongue twister.
It was recently announced that Teams has 20 million daily active users, up from 13 million since July. Talk to enterprise customers who have adopted Teams, and many have a user base that really loves it. There may be more to the story, but as many Office 365 users get Teams as part of their subscription, it’s inevitable that its usage will grow. It’s great to hear stories of how customers are using technology like Teams to positively change the way they work.
At the Ignite Conference in October, some forthcoming functionality was announced, from nascent integration into Outlook (coming next year) to some nearer-term stuff like the ability to create Private channels within a Team, which has already rolled out.
Outlook Tasks and To-Do integration is also expected next year, and the app is increasingly being used as a focal point for other sources of data too – such as using PowerApps to bring business reports or other custom functionality into the same canvas.
There were quite a few Ignite sessions devoted to using Teams for calling and for meetings. One innovation to look forward to is the ability to not just blur your background, but to add a specific background image, either from a library or one of your own.
Many people who rely on the same applications to do repetitive tasks, will want to learn quicker ways of doing them – and use shortcut keys to good effect. Shortcuts have been covered in ToW previously – eg. how to start modern apps quickly, or navigating between running apps.
As world+dog moves from internal corporate email to Teams, Slack etc, it’s handy to know how to get the best out of the new messaging environment. Before abandoning Outlook already, here’s a reminder of some especially useful shortcut keys:
And there are lots and lots more.
When it comes to using Teams, one of the most useful shortcut tips is essentially the same as the Outlook set above – CTRL-number takes you to one of the nodes on the side-bar that corresponds to the number from the top – eg CTRL-4 will jump to Meetings, which is handy if you have Teams calls in you calendar and want to join the calls from there rather than Outlook.
Incidentally, if you normally go into an appointment in Outlook and click the “Join Teams Meeting” link in the text body, you may tire of continually telling Outlook that yes, you did mean to switch applications, and it’s OK, you already have the desktop app…
Click the “Join Teams Meeting” icon on the Ribbon in Outlook instead, and you’ll skip this. If you’re super-skilful then you can jump straight to that command without lifting your fingers from the keyboard – just press the ALT key and you’ll see shortcut letters appear under each of the sections of the Ribbon; press the corresponding one (“H” if you’ve opened the meeting up in Outlook already), and you’ll then see a letter combo that will activate the Ribbon commands – Y1 in this case will jump straight into the meeting.
There are many other shortcuts in Teams, with varying degrees of usefulness. Customising the UI is still a bit clunky (eg you can’t add shortcuts straight to the sidebar or move items on it up and down) but you may be able to find a quick way of doing the things you need most. To see a summary of shortcut keys whilst in teams, just press CTRL-. (ie CTRL and full stop/period ‘.’).
Teams is more than just a replacement for Skype for Business on your PC, it’s also a consummate mobile app that functionally eclipses its predecessor in many ways, and even its desktop sibling in some. If you haven’t installed the Teams mobile app on your phone, go and get it (and other Office apps) for Googly Devices or Fruity Phones. The remaining Windows Phone users can follow the setup link here, though be prepared for disappointment.
The “Calls” tab on the mobile version on the app is more usable in some senses than Calls on the PC version of Teams is, since it exposes phone numbers more easily. On the desktop Teams app, if you want to use the service to call an existing contact via the POTS, the actual phone number you use can at times be somewhat obscured.
On the PC app, for example, if you look at History, you’ll often seen a list of people but it’s not clear which number they called from (or you called them on), and you’ll need to use the Contacts list within Calls to be able to direct a new call to a specific number.
In the Teams mobile app, if you look at the Calls tab, under History, tap on a line and then the card to the right side of the list of icons, you’ll get a contact card and the ability to respond back – using Teams – to any one of the listed phone numbers.
Finally, one of the great new functions in Teams mobile is the building-in of Org Chart functions, so you can browse the global address list hierarchy while on the move (assuming such info is populated in the directory).
Just search for a contact’s name, and their organisational tree is only a tap away.
For more tips on using Teams Mobile, see here.