#18: Linking Phones and PCs

Posted on March 15, 2024 by ewand

If you’re using a PC with Windows 10 or 11 and you have a smartphone, it’s worth exploring the Microsoft Phone Link app which lets you interact with the handset from your computer.

Microsoft has made several attempts to link phones and PCs, from the Continuum feature at the twilight of Windows Phone’s life (before it was knifed) to a variety of bespoke apps for Samsung devices and ultimately “Your Phone”. The latter has now evolved and expanded to be “Phone Link”. The array of features varies slightly depending on what OS your phone is using, and which manufacturer it originates from.

The app is likely pre-installed on Windows; make sure it’s up to date. It then needs to pair with a companion app called Link to Windows on your phone – either Android or iOS. For step-by-step instructions on how to set it up, see Sync Your Smartphone to Your Windows Computer.

For Android users, arguably the most compelling quick win is being able to easily access Photos without requiring them to have synced to Google Photos or OneDrive first – while the phone is connected to the PC either via Bluetooth or through the same WiFi network, you can interact with the last 2,000 photos on the device’s camera roll, so copying and pasting them into other apps is a snap.

iPhone users will have to use other means to get their hands on pics, at least for now.

The Phone Link app allows notifications on the device to be seen and managed on PC, which sounds more useful than it really is. It can also set the PC up to use the phone to make and receive calls (think of it like the PC is a smart Bluetooth headset), though some handsets might be a bit flaky. It seems even new phones don’t always provide the right level of support for some features to work well, such as Google nobbling the ability to output to an external display over the USB-C port on Pixel phones (a behaviour which will be fixed, at some point).

Some Android devices will allow you to display and control phone apps on the PC itself (or even mirror the whole phone screen) – which can be very useful, especially if you’re having to input a reasonable amount of text. It’s pretty much always going to be quicker to type on a keyboard than tap on a screen. Other options do abound, though, depending on the apps you use – there’s a native WhatsApp client for the PC, for example, so you could use that rather than relying on Phone Link.

You can use the PC to work with text messages on the phone, even supporting iMessage for Apple devices. Arguably the handiest part is when you get a text message as part of a multi-factor authentication sequence like logging into a bank account. The notification which Phone Link displays includes a “copy” shortcut so you can easily grab the code and paste it into the waiting logon page… even if the phone is on the other side of the room.

#17: Stickier than a sticky thing

Posted on March 8, 2024 (Updated March 8, 2024) by ewand

When a researcher at 3M accidentally failed to invent the kind of adhesive they were trying to, and instead produced what went onto become the iconic yellow sticky note, no-one could have imagined that more than 50 years later, there would still be a $2.5B market for them.

Even digital note-taking hasn’t quite replaced the scribbled-down utility of a little note by the side of your desk, though IT security boffins would surely wish that users would stop writing their passwords down and sticking them to the side of the screen.

Software developers have, of course, produced many apps which can be used to semi-replicate the quick note-taking capabilities of the paper version, and 3M even sued Microsoft back in 1997 for referencing a similar feature in Office 97 as “post-it”. Oops.

Fortunately, hatchets were buried and 3M even launched a Post-It® app for Teams, though that lasted less than a year and has since “gone away”.

Microsoft produced its own Sticky Notes app (also for iOS devices and Anroid phones, especially if you’re using the Microsoft Launcher) which latterly integrated with OneNote and even back to the old Outlook notes capability.

Windows users might also be excited to learn of the new Sticky experience which was announced a few weeks back – currently available in the preview version of OneNote, but soon to arrive as a fully-fledged replacement of the previous Sticky Notes app.

You may see “Sticky Notes” appear next to the Share drop-down at the top right of the OneNote window; click that to open a new window showing your current notes.

There’s an easy way to take screenshots with a single-click though it will grab the entire window so you might need to go and do some after-the-fact editing. In that vein, it appears that the notes are stored in your M365 mailbox – https://www.onenote.com/stickynotes – rather than in the “Quick Notes” section as defined in the OneNote app.

At some point, it may appear as a separate application which will retire the current UWP-based Sticky Notes 6.0 application that’s still listed in the Store. For now, you could launch the new Sticky Notes from within OneNote, then Pin to the taskbar so you can quickly jump to it in future. An alternative is to press WindowsKey+ALT+S, which will start it up.

The app can be docked to the side of the desktop so even with other apps in full-screen mode, you can reference numerous recent notes, and when you create a new note, it will add a link back to the web page or document you were viewing when the note was added.

If you like to get the latest previews of Office apps and services, sign up to Join the Microsoft 365 Insider Program and decide how often you’d like to get updates containing both features and fixes.

#16: All about dat font

Posted on March 1, 2024 (Updated February 28, 2024) by ewand

Typography and the use of lettersets and fonts was the preserve of (mostly) men working in the printing industry, until the invention of the laser printer alongside DTP and word processing software brought to the masses that ability to have 20 different fonts in all the sizes you like in a single document.

Historically, using lots of fonts, sizes and weights might have been a way of attracting attention – look at the 1843 poster which was the inspiration for John Lennon to write “Being for the Benefit of Mr Kite” as one example …

… but these days, simplicity and consistency is generally preferred.

For a fascinating diversion into modern history, check out Jock Kinnear and Margaret Calvert’s seminal work on the UK’s motorway signage. Most people wouldn’t give it a second thought, but carefully designing the font and the layout of the signs to be employed in the late 1950s was a central part of the rollout of the new motorway network.

To test how legible signs might be at speed, an assembled group of volunteers sat on a platform at RAF Benson airfield while sample signs were driven past on the roof of a car. The thinking was that if you’re travelling as fast as 60mph, you won’t have time to read the words on a sign, instead relying on their shape – so the consistency of capitalization, the tail of the g and the stem of the h in Birmingham become second nature to the driver.

For more font-related history, check out Simon Garfield’s surprisingly engaging Just My Type.

Back to the present

Typeface trends tend to be a dating mechanism; Times New Roman looks very mid-1990s, whereas cool kids would use a sans serif default like Arial. Microsoft switched to using the newly designed Calibri for Office 2007, moving from a default font whose primary purpose was to look good in print to one which was specifically designed to be readable on screen. Similarly, the Segoe font family took a leading role as the default font for Microsoft logos and in the UI of many apps.

Incidentally, if you want to try a font out to see how it looks in a large block of text, you can enter =lorem(nnn) onto a new line in Word, and it will generate nnn paragraphs of the ‘lorem ipsum’ cod Latin gobbledygook to fill your pages up. Or you could go to Copilot or ChatGPT and ask it to write a 1,000 word essay for you…

Well, Calibri’s default-ness has been under threat for a few years – Microsoft announced its intent to switch and outlined several new fonts which might be the default. Last year, it announced the decision to switch Calibri to a newly-named font called Aptos, previously known as Bierstadt.

After a period of testing for preview customers, the switch has now been flicked and M365 users will see Aptos as their default. Cue some amusing anthropomorphism of the fonts’ particular characters and histrionic headlines from the usual clickbait foundries.

#15: The Pointer Evolution

Posted on February 23, 2024 by ewand

Some computer users might put time into customizing their environment, perhaps using themes that specify colours, backgrounds, sound schemes and the like. Themes first arrived on the PC with Windows 95 (even being a billed feature as part of the Plus! Pack) and still persist in Windows 11, though it’s a fair bet that most people leave things as they are, apart from picking a suitable colour scheme from the range of defaults and then setting a personalized background photo.

One of the innovations introduced in Windows NT and later into 95 was the ability to have animated cursors – like the old “busy” hourglass icon which was replaced with one which turns over and over, a motif superseded by a pulsing circle for Windows Vista.

There used to be whole mouse pointer schemes with fun icons, like the waddling dinosaurs, whose removal between Vista and Win7 caused some angst in end user communities.

If you feel like introducing some old-world nostalgia, it’s possible to get hold of a variety of static and animated pointers, and then somewhat laboriously add them by clicking the Mouse cursor option in Settings > Personalisation > Themes, which brings up a Windows XP era dialogue to select from one of the preinstalled cursor schemes, and edit each individual pointer …

The Power of Toys

The whole topic of meeces got some fresh news when Microsoft listed a new feature in the latest “Canary” build of Windows, as fed to the most eager of the Windows Insiders program: there’s a new mouse position indicator, which draws a giant crosshair over the top of the screen with the current mouse position at its focus. This kind of thing can be handy for finding a tiny pointer on a giant screen.

Regular readers might recall that some variant of this feature is already part of the ever-evolving PowerToys add-in for Windows 10 or 11, as discussed in 673 – Where is my mouse?

The Crosshairs option in PowerToys is enabled by a keyboard shortcut though can be a little distracting as it’s persistent until you switch it off again; PowerToys’ other Find My Mouse feature is arguably more useful as it quickly dims the screen then puts a spotlight on where your pointer is, before returning to normal. It can be activated by a double-tap of the control key or you can set it to show up when you shake the mouse.

#14: Meetings are a drag

Posted on February 16, 2024 by ewand

Last week’s rant on New Outlook’s stupefying licensing enforcement was quickly and neatly responded to by Microsoft Outlook Product Manager, Allen Filush, in a comment and more publicly on a blog post which had neatly been written the week before. Chapeau, Allen… Anyway, a new release of New Outlook also neatly deals with the issue and now allows you to add certain M365 subscriptions that were previously blocked, and should be available now.

The scourge of feature parity

One of the problems inherent in widely used software which has been around a long time, is that of technical debt. Microsoft saddled itself hugely with the effort of backwards compatibility in old versions of Windows; occasionally companies will take the other approach and sacrifice short term user pain for the benefit of moving forward quickly.

It’s never easy building a new application which is intended to take the place of the old, without necessarily replicating all the features of its predecessor. Cutting some obscure shortcut key sequence that application telemetry tells you 0.1% of the userbase ever invokes, will still annoy the 0.02% of those who do it every day. One such deprecation – if you want to call it that – is to be found in New Outlook.

A bit of Drag and Drop history

The metaphors of drag & drop were present at the outset of the Graphical User Interface, as an easy way of moving files around. Other forms of drag & drop have evolved since – like clicking on a tab in your browser, and dragging it off the window to launch a new window with just that tab in, or dragging browser tabs between open windows.

Edge even has an experimental new feature called Super Drag and Drop which lets you open a link in a new tab by dragging it as you click on it.

If you like opening other stuff while reading online articles, but want them to open in a new tab, just hold Control key down as you click on them, or enable Super Drag and do it with a deft flick of the wrist.

To the chagrin of some Windows 10 users, one of the side-effects of the redevelopment / simplification of the taskbar in Windows 11 was the lack of drag & drop support; previously it was possible to drag a file from Explorer and by hovering it over an icon in the taskbar, that app would open up and let you open that file by dropping it in. That was no longer possible in initial versions of Windows 11 but was hurriedly re-implemented.

Outlook Droppings

One handy trick in Old Outlook, was when you wanted to turn an email into a calendar appointment. Some people like to use their calendar as a task list, so if they intend to reserve time for something, they might start from the email they need to work on. In the Outlook Heritage Edition™️ you could simply drag an email from your Inbox to the Calendar icon on the Wunderbar to generate an appointment in your diary with the contents of the email. It might throw away some of the formatting and the attachments etc, but at least it was a start.

Try doing that in New Outlook and you’ll get less success. You’ll get a little “denied” icon if you try to drop your email onto the calendar node, so what to do? Copy all the contents to the clipboard, switch to calendar, create an appointment and paste the contents in… ?

Quick Steps to the Rescue

The old Outlook app had a Quick Steps capability where users could define easily-repeatable tasks, like moving an email to a specific subfolder, categorizing it or creating related tasks.

The New Step wizard lets you select from a list of pre-defined templates, including picking up the content of your email and creating a new meeting or appointment with it.

But that’s old Outlook, the one that might one day be replaced by New Outlook. Though some of the decades’ worth of Outlook functionality has been left behind, Quick Steps are not one of them.

That said, not all of the Quick Steps templates carry over – including that thing with the Appointments seen in Dusty Old Outlook. But there is a workaround.

When you put something in your calendar, that’s an appointment. As soon as you invite other people or resources to it, then it’s now a meeting. They are handled differently even though they’re closely related – you save an appointment, you send a meeting request, for example. New Outlook can has a quick step that could be useful.

Create a new quick step (by going into Manage quick steps) and near the bottom of the list, you’ll see the option to Reply with meeting. You can add other stuff like assigning categories, putting in a description which will show in a tool tip if you hover over the quick step or give it a shortcut key if you want to use it all the time.

When you click on the new quick step, it will add a new draft meeting to your calendar, insert the recipients of that email to the invitation, and copies the body text of the source message into the main part of the new meeting). It does a better job of formatting than the old Outlook version, but still dumps any attachments, sadly. (A useful scenario could be adding an email about an event with attached PDF tickets to your calendar, but you could always put the attachment in manually, later).

If you remove the attendees (and change the “Teams Meeting” toggle if that’s on by default), you can then simply save the appointment in your own calendar.

There are other ways of doing the same thing, though the UI is somewhat inconsistent. In the preview pane, if you click the “…” ellipsis at the top right of a message, you’ll see the option to reply with a meeting or forward as an attachment.

Open the message up in its own window and the ellipsis gives a single-click Respond with meeting option:

#13: New Outlook gets in own way

Posted on February 9, 2024 by ewand

Many people rely on email for their work, and in some cases the inbox and calendar are the primary tools they use. Gen Z’ers might put up a struggle on entering the workforce, preferring to commune via instant messaging or Tik Tok, but for the most part we know that email isn’t going away. Unless you have an alternative product to sell, that is.

The Outlook application that comes with Microsoft 365 and Office suite has been with us since 1997, but can trace some of its roots back some years before that. Students of history may want to delve into the writings of ex-Office supremo (who went on to bring Windows 8 upon the world), Steven Sinofsky, as he revisits some of the tensions between and the decisions being made by the various development teams. There’s a good one on Outlook’s gestation, or the one where BillG gets presented with the idea for the Office Assistant: 042. Clippy, The F*cking Clown.

In a trope briefly discussed last week, we all know how Microsoft has historically loved to use the same name for wildly different things. “Outlook” is one such case – at various times, the core application which has had quite different capabilities during its growth (especially the difficult second album version, Outlook 98) and the name was associated with a whole slew of other products and/or services.

In the Windows 95 / Internet Explorer 3 days, there was a free app called “Microsoft Internet Mail and News” which combined internet email – POP3, IMAP4 – and the long-dead USENET newsgroup infrastructure based on the NNTP protocol. This was rebranded as “Outlook Express” even though it had nothing to do with the main Outlook application; the actual executable file for Outlook Express was still MSIMN.EXE for its whole life…

[Outlook Express … the solution for all your messaging needs…]

The Exchange Server that sat behind much corporate email added a web view of your mailbox back in 1996, called Exchange Web Access, later renamed Outlook Web Access and then Outlook Web App. As the functionality developed, so the old Hotmail.com service was rebranded Outlook.com, and the functionality of Outlook Web App for Exchange users and the free Outlook.com web client converged to a degree, as Outlook.com was moved to the same Exchange-based Microsoft 365 infrastructure.

Then there’s the mobile Outlook apps – Microsoft acquired email and calendaring companies Acompli and Sunrise Calendar, and folded their stuff into the highly-regarded Outlook mobile applications for iOS and Android.

Finally, when Windows 10 released, there were built-in Mail and Calendar applications; in fact, it was the same application under the hood, but it could be started with different criteria which would set how it looked. This app is still available in the Windows Store and came with OG versions of Windows 11. If you delve back to August 2018 and Tip o’ the Week 445 – Finding Modern App names, you’ll see how to find out what “modern apps” are really called within the system; as it happens, under the hood, the Mail and Calendar app was … ms-outlook.

One Outlook to rule them all

There has been a long held dream in Microsoft of having a replacement for the sometimes creaky old PC Outlook application and the Windows 10/11 Mail & Calendar app, to bring them together under a shiny new application. Sometimes known as “Project Monarch” or “One Outlook”, this new version will use web technologies to effectively be running Outlook Web App but with offline capability, on your PC or Mac.

Spot the difference? The New Outlook above has lots of mail accounts added with different inboxes etc pinned to Favourites. Here’s the same primary mailbox in Outlook Web App:

The New Outlook for Windows has been available in preview for a while, and you might be getting nagged to migrate from Windows Mail to try it out, or if your M365 administrator hasn’t switched off the prompt, you could even be getting it in full-fat Outlook.

Having been in Preview for a while, Microsoft announced in September 2023 that this new client is now generally available, and was to be pre-installed on latest versions of Windows 11. By the end of 2024, the old Mail & Calendar apps on Win10/11 will no longer be supported and won’t be available in the Store anymore. It could be a long time coming to migrate desktop Outlook users to the new-fangled version, but the signalling is saying it’s happening someday.

Check those horses

By all means, have a play with the New Outlook – it’s actually pretty good, if you don’t get 10,000 emails every day; in fact, if you have several accounts, it does a better job of keeping on top of them all than old Outlook does (though, arguably, not as well as Mobile Outlook, which lets you see a single Inbox view of all accounts). If you decide to go for it, then you’ll still have access to the Old Outlook app as well (should you need it), and if you’re moving from Windows Mail to New Outlook and don’t like it then the move back should be smooth too.

But currently, there is a gotcha. And it’s the cold hand of license enforcement mistakenly stopping play.

Users of certain M365 subscriptions – Business Basic, or Exchange Online Plan 1 as two examples, are being blocked from using the New Outlook as their license supposedly doesn’t allow it. There is a confusion having a license for a piece of software, and having the rights to use your software against a separately licensed service.

If you look at Compare All Microsoft 365 Plans, you’ll see that Business Basic include “Web and mobile apps only” for Outlook; another way of putting that is “you don’t get the Office applications on your PC or Mac” by buying that subscription. But what if you had the actual software already, through another route? If you have a M365 Family subscription, you can install the Office apps on 6 machines, and there’s nothing stopping you from connecting to a separately-paid-for M365 Business Basic mailbox from your legitimately-licensed Outlook application.

But New Outlook thinks differently. Trying to add a low-cost M365 mailbox gets you an unhelpful error:

Raise a ticket through official support and you’ll be told “you can access your mailbox by upgrading to a premium subscription”. The irony of “Add all your email accounts” is also not lost (especially since free services like Gmail, Outlook.com and Yahoo! seemingly have no problem), but penny-pinching paid-for Microsoft 365 subscriptions do.

Looking at the Exchange Online Service Description…

The service that is being paid for should allow access from “Outlook for Windows”. Regardless of whether that means the full-fat Outlook app that you have to buy, or the freely available “New Outlook”, this document says you can access those mailboxes. But the New Outlook app is now enforcing something different.

Predictably, there are furious users on the internet. The Powers That Be have been made aware and are trying to think up an appropriate way round the issue, apparently. How about, don’t be a Doofus, Rufus? Excellent!

#12: Should I pay the (co)Pilot?

Posted on February 2, 2024 by ewand

Microsoft has a habit of over-pivoting to use the same terminology for lots of different things, sometimes even giving the same name to related but quite specifically different things. Think OneDrive / OneDrive for Business, OneNote / OneNote for Windows 10, Skype / Skype for Business, Teams and Teams (work account) etcetera. At times in the past, everything was seemingly appended with “.NET”, or given a name starting “Windows…” “Live…” or “One…” (or all three).

Here’s the Copilot

With all the hoo-hah in recent months about “Copilot”, it can be confusing to pin down exactly what it is – a search engine, chatbot, a tool to write code, or something that will draw pictures while summarizing your email?

There are whole standalone experiences like the Bing search which was originally Chat but has now been renamed Copilot …

… and the Edge browser integrated Copilot panel, activated by the icon in the top right. Preview versions of Windows have a Copilot button on the taskbar with the ability to tweak things inside the operating system. New PCs will soon have a Copilot button on their keyboard.

There are other “Copilot” things coming out all the time. Want some help in writing a Power Automate cloud flow to integrate stuff between systems? If you’re a salesperson, Copilot in Dynamics Sales lessens the drudgery of keeping CRM up to date. Or if you’re a developer, Github can help you write better code, more quickly. Some are free and some need you to subscribe to.

It’s very likely that these things come from different sets of technologies under the hood, though Microsoft is increasingly talking about there being a “Copilot platform” behind each of these experiences. Things are certainly moving quickly – as BizApps MVP Steve Mordue commented in his chat with Charles Lamanna. Expect the effect of AI on regular applications to move from being an addon or a side panel, to fundamentally changing the apps we use – why build a BI dashboard if you can just ask the questions you need or even have the information suggested to you?

Copilot Pro and Copilot in M365

The recently-launched Copilot for Microsoft 365 integrates priority access to some of the public web services (akin to ChatGPT Plus), and adds in-app integration with Microsoft 365 and Office applications, promising also to be able to put the back end magic to work across your own organization’s data too. It’s been in preview for a while, for certain customers – initially it was invite-only for some of the biggest (who still had to pay for it) but recently has been extended to anyone with a Microsoft 365 Business subscription.

Somewhat confusingly, Microsoft at the same time announced “Copilot Pro”, which is really for individuals and integrates with Microsoft 365 personal or family subscriptions, for a monthly fee of $20 (or £19 – forex, huh… though the USD amount doesn’t include tax whereas the GBP one does).

If you’re not a Microsoft 365 Personal or Family subscriber you won’t see a lot of the value which Copilot Pro adds, on top of the GPT-4 Turbo and DALL-E 3 usage. If you are already using a M365 home subscription, then for your £19/month you’ll see Copilot functionality showing up in the desktop and web versions of the Office apps. (NB – that’s £19 per user; note that the £8/month you might pay for M365 family gets you up to 6 people… they’d each need to be enrolled into Copilot Pro if you wanted all to get the benefit, so it could work out quite expensive).

Select a block of text or a page in OneNote and you can summarize it or build a To-Do list on what actions it might contain. Word shows a little Copilot icon on the left of the text editing block, and will offer to draft some text or rewrite what’s already there.

Excel’s analytical Copilot is still in preview (and works on files already saved in OneDrive/Sharepoint only), while PowerPoint offers some frankly amazing abilities to generate fluff from thin air, or jazz up the dreary text-laden slides you might already have.

Buying and deploying Copilot for Microsoft 365 business users – available to small business users on Business Standard or Premium, or Enterprise users who have E3 or E5 licenses – is something an organizational admin would need to control, so if you’re an end user then you’ll need to wait until they decide you’re worth it.

The business version (priced at £30 per month, inc VAT) gives you everything that Copilot Pro does, and also access to your own organization’s date, and, integration with Teams, where Copilot can prepare summaries of meetings you have, or offer a chatbot that can find other information in different sources.

Should I buy it?

If you’re an Office apps user and have a M365 family or personal subscription, then it’s worth taking a look at Copilot Pro – the first monthly subscription of £19/$20 will give you a chance to have a proper play with Copilot functionality, and then decide to keep it going or cancel the subscription and it’ll expire at the end of the month. It might even give you an idea – as an end user – what Copilot for M365 could give you, and thus petition the powers that be to enable it for your M365 org.

One downside of the M365 business Copilot licensing model is that, although it works out at $30/£30 per month (give or take), it’s an annual commitment which must be paid up front. So if you’re looking to kick the tyres, try the $20/£19 a month Pro first.

#11: Widgets a Go-Go

Posted on January 26, 2024 (Updated February 1, 2024) by ewand

There’s been a trend in computing and related technologies running back to the birth of the Graphical User Interface in the 1970s at XEROX, for representing real-life things with digital versions that follow their design.

Take your average Calculator app; its form has changed little from the desktop calculator on which it’s based, or any Calendar application used for organizing appointments which still follows the idea of a planner or physical monthly calendar.

This “skeuomorphic” approach has its pros and cons – it might be easier to pick up a new concept through association with the old way of doing it, but that might over-complicate things in the long run or just take up lots of space.

How many people born in the 21st century have ever used a Floppy Disk, or the non-floppy version that is still widely used as the “save” icon? There’s even a meme about that.

When Apple brought out the first Mac forty years ago, the new paradigm of the “gooey” (or WIMP) extended to having a virtual desktop with things on it that might be on or beside your real desk – the wastepaper basket, a clock, a notepad, calendar, inbox and so on. Apple thought of these ancillary programs as “ornaments”, but the Mac and other OSs adopted them as widgets that could run on the desktop behind other application windows.

Apple’s commitment to a widget ecosystem has waned and come back to a degree, as has Microsoft’s – remember Gadgets in Windows Vista?

After parading the Sidebar and its gadgets as a new dawn for Windows, the whole thing was killed off after security vulnerabilities rendered it risky.

Widgets in Windows

Windows 11 introduced “Widgets” (press WindowsKey+W to get them, or wave your mouse on the lower left of the screen) and later bulked up the UI with the same stuff you get on Microsoft Start, the Edge home page feed and so on, which probably means few people will use Widgets unless they want to find out about that heater that energy companies don’t want you to find out about, or that one thing (do it) that all Android users should know.

Great news, readers! The ability to switch off the “News” section is coming; at the moment, it’s dribbling out to some users on the Windows Insider program but at some point will be more widely available – read all about it here.

If you get the option (you should see a settings icon at the top of the Widgets board, rather than having to click on your profile photo to get to Settings), you can go into the Show or hide feeds option and be able to switch off the Start feed.

As well as being able to control the entire “feed” of content and present the gadgets on a 2-wide grid instead of a single column to the side, this update lets you choose which account to use to sign in to the Widgety experience, thus allowing users to sign in with their M365 account and use the widgets to surface stull like To-Do lists of tasks, or Outlook Calendar, showing data from their work or school account rather than only the Microsoft Account that it was previously locked to.

At some point, it looks like the Widgets feeds will be supplemented by other sources besides the Microsoft Start one (via the Add more feeds from Microsoft Store link in the show/hide feeds settings), with enthusiastic content providers lining up to publish their high-quality materials for all to consume…

But not today.

#10: More Mapping Bing(e)s

Posted on January 19, 2024 (Updated February 1, 2024) by ewand

Following on from last week’s tip on Ordnance Survey mapping, it’s worth exploring a couple of other related topics. Reader Steven Grier recommends Walkhighlands: Scotland walks for invigorating walks north of the border (and not just the Highlands … it also covers Stevie’s native Burns country, so you could find some routes to get outdoors while practicing the forthcoming address).

Another regular, Mike Garrish, suggested looking at SysMaps, which aggregates a variety of different mapping services including Bing Maps. The UI takes a bit of getting used to but it does an effective job and makes up for Bing’s inexplicable removal of being able to export routes to .GPX files, by supporting that feature too.

Bing Maps can trace its lineage back nearly twenty years. Launched back in the days when Microsoft felt it needed to do everything its competitors were doing, even if not quite as well, the service was originally called Microsoft Virtual Earth (or Virtual North America, as one former colleague called it, given that everywhere outside of NA was still TBC; a bit like any sports tournament that has “World Series” in front of it). The Virtual Earth platform was aimed at developers looking to harness mapping in their sites and, later, apps. It offered up sometimes very good quality licensed mapping data and images for free, as part of the “Live” branding and then eventually morphed into being part of Bing. The Bing Maps Enterprise and Azure Maps services now form part of Microsoft’s “Map Platform”.

Start me up

The consumer-facing mapping service clings on despite having no discrete mobile client (in a browser, just go bingmaps.com to jump to it, or the alternative googlemaps.com, should you prefer being asked every five minutes if you’re rather use Chrome). There are mapping components in the expanding Microsoft Start mobile app, which is subsuming various formerly-separate apps like News and Money into a single application. Many of these things were at one point “MSN something”, might later have been lumped under Bing, but are now presented within Start like widgets, unsurprisingly slinging some ubiquitous Copilot in as well.

There’s a Copilot key coming to your next PC, the first major change since the Windows Key arrived with Windows 95, designed to make it easy to bring up the new Start menu. Remember that ‘Stones song? Here’s what it could have been like…

“News” gives you much the same feed as the default New Tab Page on the Edge browser (ie. news from customizable sources, peppered with ridiculous clickbait and stupid adverts… albeit seemingly less so in this instance). From a mapping perspective, there’s a “Nearby” tile which tells you what attractions are close to you, and a “Commute” function which will warn you on the phone when there is trouble on the road ahead.

The PC app, Maps, is having its wings clipped somewhat, no longer able to work using offline copies of maps. Place your bets on how much life there is in the Maps app, given that it’s likely no longer going to be installed by default.

While it is still available, there are some pretty neat things in that app, like adding Ink annotations to maps which are saved on your PC (though not synced across machines) and using a pen to measure distance on-screen. Notably cool and unique to the Maps app (as compared to Bing Maps in a browser) is the 3D Cities feature. This lists quite a number of major and minor cities in the US, though its international coverage is a bit patchy – the only UK city on offer is Southampton, and while Australia has a few, you’ll not be looking out over the Harbour Bridge.

Back to the Streets

The Maps app offers no Ordnance Survey support for UK users but otherwise it basically does what Bing does in your browser.

It is worth noting, though, that the “not nearly as good as Google Street View” service called Streetside has been expanding internationally where it was a bit of a desert when launched first in the US (see earlier “World Series” comment) – in partnership with Tom Tom, Streetside has been adding more coverage though sometimes there’s not much they can do about being unable to go places.

It’s worth checking out Streetside either in the Windows Maps app or just in Bing Maps on a browser; you’ll definitely get a different view from the one you’ll see in Google.

#9: Go for a walk

Posted on January 12, 2024 (Updated January 15, 2024) by ewand

Hello, ToW readers! It’s been a few couple of months now since the recent yet erstwhile host of “Tip of the Week” was acquired and their new owner has thus far not completed the repurposing of their content, and therefore not given me confidence in writing any more for them, for now. In the meantime, I’ll continue to dribble this stuff onto LinkedIn each Friday (as Tip o’ the Week always was, in the days when it was a Microsoft internal email), following from the restarted numbering system as at the time it changed from Tip o’ to Tip of.

I do hope you enjoy. Yay.

Now that we’re finally in the grip of the New Year, some NY resolutions might have been sacrificed already; eating less, moving more, not drinking too much and the like. If you’re still keen, maybe each weekend, why not get out into the great beyond and go for a walk?

Step 1 will be to decide where you’re going to walk to. Technology provides lots of help in that regard – from local website guides offering “10 great winter walks to take in your area” type articles (typically stuffed with clickbait and stupid advertising, though), to mobile apps and web sites like MapMyWalk, AllTrails and Visorando. Community enthusiasts might post their favourite routes on these and other fora, possibly with reviews to tell you how muddy they are / how many angry bulls you might encounter etc.

Screenshot 2024-01-12 134756 If you like the good old method of staring at a map and making up your own way, there are all the usual mapping tools available too. Google Maps clearly has a market share leadership position, and offers handy offline capabilities and walking directions, which sometimes include off-road footpaths as well. Not bad if you’re mostly in a built-up area, but once you’re in the sticks, you might be better off with more tailored alternatives. If you’re walking in London, check out Footways – a site showing a curated set of suggested “quiet” routes from A to B.

Apple pushes their alternative mapping software for Fruity device users, however if you follow a link to an Apple Maps location – eg https://maps.apple.com/?q=47.641944,-122.127222&t=k – and you’re not on an Apple device, it will send you to Google Maps instead. DuckDuckGo lets you view the map using another browser – eg https://duckduckgo.com/?q=47.641944%2C-122.127222&iaxm=maps – in case you feel like you’re missing out. [You’re not, btw]

If you’re planning a walk in the UK countryside, you’d do well to look at Ordnance Survey, a government funded department which publishes maps at varying scale and with key attributes highlighted. The organization dates back to the 18th century, set up to accurately map England in order to counter military incursions from troublesome neighbours. They still produce not-insignificantly-priced paper maps, however pinch-to-zoom is somewhat problematic on such offline media, so a mobile subscription based app with route planning, offline guidance and the like might be more fitting (and they have a 30% offer on annual subscriptions right now).

If you’re not inclined to subscribe, there is one alternative that’s useful when planning walks, even if you need to print the map out (or screen grab it to save the image to your phone): use Bing Maps.

It’s easy to forget about Bing Maps (jump to bingmaps.com in a browser to get there quickly) since there’s no workable mobile solution, so most people will rely on the other main platforms. If you’re in the UK, however (and you set United Kingdom as your region in the hamburger menu on the top right) then you’ll be able to access Ordnance Survey mapping for free.

Look at the “Style” icon near the top right and you can choose road maps, satellite view and more, including Ordnance Survey. If you don’t see that option, you will need to play some more with your location settings. Zoom in or out until you get the right level, and you’ll see Explorer (slightly more detailed) and Landranger map views, showing key attractions with public footpaths marked.

It’s brilliant. Right-click the map to use the measuring tool to draw your walk and calculate the distance. Screen-grab (WindowsKey+S) the section you want, and you could highlight your route from within the Snipping Tool before printing it out, nice and big and easy to read.