549 – Quick & easy screen recording

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It’s not uncommon to want to make a quick recording of how to do something on your PC – maybe you’re capturing a demo for someone, or want to show a team member how to use a particular tool. There have been lots of ways to achieve this over the years – from professional-grade software like Camtasia, to a variety of adware-laden freebies that you can find around the web. There used to be a whole product line of video encoding software – free and pro versions – called Microsoft Expression Encoder. Sadly, no more.

There are other more accessible and arguably easier ways for the modern PC user to capture the screen, though. You could start a Teams meeting with yourself (a handy way to check how you look and sound on video) by going to the Calendar node in Microsoft clip_image004Teams and click Meet now. Once you’re in the meeting with only yourself, you can share your desktop or an app in the usual way, and record the “meeting” for later enjoyment.

clip_image006Depending on how your Teams/M365 environment is set up, your recording may be stored on OneDrive or SharePoint (as opposed to being automatically uploaded to Microsoft Stream – a new change that was announced at Ignite), but one way or another you can download the MP4 recording to a file, and share it more widely.

A simpler method might be to just go to the Stream portal – if you’re a subscriber to Microsoft 365 – and create a screen recording from there.

If you’re not looking for anything too fancy, though, a quick & easy way to grab a recording of an application – not the whole screen, only the current app window – is to use the Xbox Game Bar that’s probably included in your Windows 10 install.

Although the Game Bar is designed to be used for recording snippets of gameplay, it’s also a really neat way of capturing the video and audio of pretty much any other application; with a bit of practice, you could record your own instructions on how to carry out some task in an application, while showing just that app window, and it’ll be available to share in a few moments.

Simply open the app you want to record, then press WindowsKey+G to bring up the overlay GameBar UI.

clip_image010Click the floating toolbar along the top to show or hide various docked windows which will appear on the left side; if you want to record a commentary over the top of your screen capture, then click the settings cog at the far right of the toolbar and set the option to record system audio as well.

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When you’re ready, press the round record button in the Capture dialog (or press WindowsKey+ALT+R), also making sure your mic isn’t muted if you want to record your voice. Once you’re live, you’ll see another clip_image016floating toolbar that lets you mute your mic and stop the recording, and when complete, it’ll show a confirmation that the recording is done – click on that notification to go straight to the folder where the recordings are held.

clip_image018To find or set the capture location, or to tweak settings like the video frame rate and quality, just press WindowsKey and start typing Capture to jump to the settings page.

clip_image020The captures generated are full-fidelity, so on a large screen monitor, sizes can be pretty big.

A 1m30s demo captured on a 4K display could easily be 200Mb in size; a quick solution is to use the built-in Video Editor in the Photos app.

clip_image022Just open the Editor and create a new project, add the clip_image024huge video capture file, drag it to the Timeline then hit Finish video to save an encoded version at a lower quality – for rough screen caps, Medium (1280×720) is probably good enough, and drops from 130+ MB/minute to more like 5MB/min.

547 – I Stream a stream

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Popular subscriptions services which deliver on-demand content, rather than recording or otherwise acquiring it in advance, are killing off CD and DVD sales. Every generation sees a new technology upset the old – the 1980s MTV video vs the 1970s “taping from the radio” for example.

Streaming technology has risen with the availability of high-speed, low-latency internet access, allowing users to play on-demand – rather than watch or listen at the time a broadcaster decides – and is wiping out the need to record live TV to watch later, maybe even obsoleting the concept of broadcast TV.

Perhaps the next vanguard is the gaming industry – as Microsoft and Sony get ready to launch next-generation consoles, buying a disc-based game to install and play will soon feel as old-hat as going to Blockbuster to rent a VHS for the night. Streaming games on-demand as part of a subscription service may be norm, rather than buying and owning a title outright. The console isn’t the only destination, though – streaming to mobiles is on the way.

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Xbox Game Pass Ultimate subscribers will soon be able to start using “Project xCloud(the code name, now simply known as “cloud gaming”) services, which basically run Xbox games in Azure, and stream the video & audio down to a mobile device, initially an Android phone or tablet, but also supporting Windows PCs in time. There was a plan to allow cloud gaming to work on iOS too, but that has been scuttled – Apple says no. Maybe something to do with the App Store revenue stream, though the company made some blah-blah about the store being all about a curated quality of applications. Of course it is.

Back in the workplace, streaming takes a different form, from virtualizing and delivering applications on-demand to running whole desktops somewhere else and displaying the output on a remote screen, not unlike the old mainframe/terminal model. And of course, there’s streaming of other types of media besides applications.

clip_image006Many users will first encounter Microsoft Stream, the secure enterprise video service, if they’re using Teams and see a meeting has been recorded – usually, when the organizer hits the button, a link to the recorded video will be dropped into the chat window of the meeting.

If you miss that, or weren’t at the meetinclip_image008g in the first place but want to catch up, try going to microsoftstream.com and search, either by the name of the meeting, or by looking under People for the  name of the organizer where you’ll see all of their content. If you’re recording a load of meetings yourself (like a training series, or a monthly team call) then it might be worth creating a channel and adding those recordings to make it easier for people to see related content.

Unfortunately, you won’t get paid millions of dollars and given tons of free stuff but you might get some sort of corporate kudos and recognition.

clip_image010Stream is ultimately replacing the earlier Office 365 Video service, though isn’t yet fully feature compatible: see a comparison of the two, here.

It’s not just for storing recordings of meetings in the hope that people who couldn’t be bothered to turn up the first time will somehow tune in to watch the re-run; you can create new content and upload that for your colleagues to view, too.

You could use the Record a Slide Show feature in PowerPoint, to make an (editable) recording of you giving a presentation and publishing it, or if you’re just looking to do something quick and easy (up to 15 minutes in duration), you can even kick off a screen-recording (with audio and video) from the Stream site directly.

clip_image012clip_image014When you publish your video to Stream, it’s worth making sure you’re making it visible – depending on how you’re set up, it may be limited. Go into My Content and look for the coloured icon showing the permissions. Click on the pencil icon to the left, to edit the video properties, including setting the permissions or adding it to a channel. For more about managing permissions on Stream, see here.

clip_image016One thing to note, is that if you have remote participants in a Teams meeting – customers, partners etc – then they won’t be able to see the recording you make; the Stream service is limited to your own organization, as defined by the Azure Active Directory that’s used to authenticate you. If you need to be able to share the video with others (making sure you’re not breaking any rules, obvs), then you may be able to download just an MP4 video file – none of the other metadata, captions, transcriptions etc that you get with Stream, it’ll just be the main video – and at least make that available separately.

Maybe record it to a VHS tape and post it to them?

Tip o’ the Week 360 – Seasonal online goodies

clip_image001If you’re still planning on completing your holiday gift-buying towards the end of the shopping period, you may want to turn your attention to some online offers that will go down well with some – if not all – members of your extended family.

EMEA-based ‘softies can get an online equivalent of the North American retail Microsoft Store “Doorbusters” and the now-finished online “12 days of deals”, through their online employee store. The shelves are looking pretty empty, if truth be told, but you might still snag a 12- or 24-month Xbox Live Gold subscription for a bargain; you just get emailed the code, and it can be added to either a new (free) Xbox Live account to upgrade to Gold, or can be used to extend an existing one.

If you’re not an Xbox Live subscriber already, you could get the first month for only £1, and then apply the above code later should you wish. The public-facing “Countdown” promotion (running as of 22nd December all the way through to the other side of the festivities) has a load of other offers available, especially if you’re also an Xbox Live Gold member. Remind yourself how rubbish 1970s arcade games were for only £3, for example.

clip_image002Various other goodies are available from the online Microsoft Store website, and the other Microsoft Store – the one with apps, games and entertainment – has a roster of daily deals and other discounts worth checking. Christmas isn’t Christmas until you’ve seen Hans Gruber fall off a skyscraper (act quickly – deal running out).

There’s a Countdown sale on digital content, too, for when you realise the Christmas telly schedules are full of stuff you don’t want to watch, and your Sky Q box is up the swannee and taking an hour to reboot.

clip_image003Sadly, there are no Groove Music Pass deals to be had this year, unless you’ve never used A Zune, Xbox or Groove Music Pass previously. You can try it for free (for a month), and you’ll be sent a promo code to grab another 3 months free – so well worth a go, especially since the Groove apps for PC and Xbox One have been updated with support for Music videos, and the iOS and Android mobile apps have been given a refresh to keep pace with the UWP versions too.

Merry Christmas, Happy New Year, see you all in January!

Tip o’ the Week 309 – Streaming media to Xbox One

clip_image002When the Xbox One was launched, one of its early ambitions was to be a home media hub, with TV and non-gaming content being a big part of the original brief. Things have changed somewhat, with a bigger focus being put back on the games – but Xbox One has all the hardware to support other entertainment uses too.

One of the strengths of the Xbox 360 was its built-in support for Windows Media Center – even if you didn’t want to use it to watch TV via the console, it was a brilliant way of streaming media, showing pictures etc on the telly in the living room. Xbox One came out without WMC support, and now that Media Center is no more, fans have turned to other ways for streaming of content.

One is to sit at your PC and “Play To(or “Cast To” in Windows 10), by right-clicking on your media file and choosing the Xbox as the place you’d like to play them to. Not bad, but it’s quite slow to get going, and you wouldn’t want to trot off to the PC to browse your media when sitting on your sofa. If you’re sitting at with a laptop, it may be OK, and there are other ways you might be able to send content to the big screen – via Edge, or by using wireless projection. Xbox One will eventually get the ability to receive Miracast streams, so you could use it to play back whatever you’re doing on a plethora of other devices. That said, it’s a feature that’s been in preview for a while, so it could be taking longer to complete than hoped.

clip_image004It’s possible to stream content to Xbox One using DLNA, but while the Media Player app is functional, it’s a little sparse and DLNA itself has a habit of throwing in random errors just to keep you on your toes. A better solution has been around for a while, but required shelling out for, previously – PLEX.

 

Plex on Xbox One now free

clip_image006And here’s the thing – PLEX has now ditched their paywall and allowed all Xbox One users to play media back on the console for free.  Huzzah!

So, if you have a home NAS box, a PC or Mac that stays on most/all of the time, or even another walking-dead product, WHS2011, then you can install PLEX server on it and stream content to your Xbox One.

The Plex server console is configured and available via the web (and can be controlled remotely, depending on your home network) and can be set to scan ‘n’ serve photos, music, movies, home videos and recorded TV shows.

There’s a Plex app for Windows (PC and Phone) too, and if you subscribe to the Plex Pass premium service for £4/month (which was previously required to use Plex on Xbox), you can take media offline as well as get other content and features.

Find out more about Xbox One Plex app, or even get the newly-released Sky app and you’ll have a few other streaming options too.

This is the last Tip o’ the Week until the New Year. Have a Merry Christmas & a Happy New Year, everyone!