527 – 22 minute meetings

Posted on April 24, 2020 (Updated April 24, 2020) by ewand

One observation of the C-19 lockdown has been that as many of us are living in Teams, it’s quite easy to end up with back-to-back meetings lasting for hours, with no opportunity to get refreshments, go to the bathroom etc.

The old excuse of walking in 5 minutes late to a meeting because you were in a different building, is no longer available. “Sorry, my other call over-ran” is about the nearest you can get.

This behaviour gives cause to revisit and update a ToW from the distant past – October 2013, to be precise (though it was published online in December 2013, it was sent via email a couple of months earlier).

Ex-Microsoftie Nicole Steinbok built a great and prescient short presentation on having better meetings, even covering the basics of handwashing. Like the “how to wash your hands” posters, Nicole produced one for summarising how to hold a better meeting, starting with making it only 22 minutes long.

See http://22MinuteMeeting.info.

Nicole partly blames Outlook for having the default meeting time set at 30 mins, and there’s also an argument for not starting on the hour, but delaying the posted start time to a little later. Imagine if we could tweak Outlook to set a different default than the fixed 30 minute block, starting either on the hour or at the half hour?

Well, it takes a few minutes to add some custom code to Outlook, but if you can follow simple instructions and can use copy & paste, you could have it up and running in a few minutes…

Voila – ToW 196 – Change Outlook meeting duration

Open the steps for #196 up in a browser and have it side/side to Outlook (or on another screen) – they still apply to the current version of Outlook, though you may need to explicitly show the Properties dialog for the step about renaming Class1 to clsMeeting – press F4 if you don’t see Properties in the lower left of the screen when you get to that point.

The code in the sample defaults to having 45 minute meetings with a 5 minute delay to the start; if you want to be as fundamentalist as Nicole, you could substitute 22 and 4, as an example. This means that if you create a new meeting in Outlook, either by using the menu or just by double-clicking on the calendar, the start time and duration get tweaked by the code you’ve added, at the point the new meeting or appointment is created.

526 – Collections in Edge

Posted on April 17, 2020 by ewand

As another week draws to a close, in a world which is starting to feel a lot less like a temporary aberration and a lot more like The New Normal, we continue to look for things that distract, entertain (lots of good stuff on Netflix – dat’s the fact, jack), educate and give us cause us to think of others. Sadly, we lost TBT and Stirling this week, as well as too many others.

But technology marches on, sometimes a bit more slowly than we’d normally expect, and sometimes accelerated – Teams has rolled out the new background effects feature (though not everyone can yet choose a custom image – that’s on its way too, though it’s possible to add your own under the covers – create or find a picture, ideally 1920×1080 pixels, then press Start and enter %APPDATA%\Microsoft\Teams\Backgrounds\Uploads – drop your pic in there and it’ll show up in the list of backgrounds, right at the bottom).

Microsoft Partner Hubdrive’s CTO has kicked off a competition on LinkedIn for the most original / amusing – see #TeamsBackgroundCompetition and maybe even join the fun…

If you’re using the new Chromium-based Edge browser then you might want to keep separate profiles for your distractions, and for your work.

You may also want to give Collections a try – a feature that was in preview and available for Beta users for a while, has made it into the mainstream release.

Collections allows you to quickly add groups of related sites/pages into a kind-of folder which you can add notes to, quickly open or share, and it also keeps a preview of the page so it’s smarter than just favourites or bookmarks.

Look on the toolbar for the + icon to open up the Collections, and it’s pretty self-explanatory from there.

If you’re an Office 365 user, check out Edge PMM Eric Van Aelstyn’s post with some good tips on WFH, especially if it’s not on a work computer, including setting up the Enterprise tab (so you get Office 365 content rather than Microsoft News clickbait).

Eric also espouses using the default Bing search engine with Edge, as it can generate Microsoft Rewards for you – and with a few clicks you can give the reward points to charity.

US based Bingers can switch to Give mode, but UK users appear to have a different method and only a few target charities, but it’s free money you collect by searching, so you might as well give it away to a good cause. Take a look on your rewards page and you can choose to Shop, Win or Donate – select the latter and see if you like the look of any of the charities listed.

525 – Day nnn in the Big Brother House

Posted on April 17, 2020 by ewand

As the developed world stays in and starts to go a bit stir crazy, life beginning to feel like an episode of Big Brutha, we’re increasingly turning to streaming and video conferencing apps typically used for business, to keep in touch with friends and family, go dating, virtually visit a museum and many other things.

When you’re only allowed one walk a day and you can’t go for a drive, turn to virtual tours and motoring videos instead. Allez!

Captain Slow is hosting an online pub quiz and there are plenty of others you can join or even run your own quiz offline.

Online conferencing app Zoom has seen huge take-up over recent weeks, though its security has been questioned & tested by Zoom Bombing, leading the company to quickly release updates to give more control.

Microsoft Teams has announced some feature updates too – though there’s still more to do. Custom Backgrounds will be rolled out very soon, so users can replace their messy kitchen backdrop with a scene of serenity.

It’s getting easier to schedule and join Skype video meetings, too – from within the Skype app or even in a browser, you can Meet Now and quickly generate a URL that can be shared with others, who can join as a guest without needing to have an account or signing in.

Skype still has a huge user base, with over 40 million daily users of late.

Teams and Skype have started interoperating more, too, though it’s a limited experience at the moment. Expect Teams for Consumer, due to arrive later this year, to have tighter integration – and perhaps may eventually replace Skype.

524 – I read the news today, oh boy

Posted on April 17, 2020 by ewand

With most of the world in lock-down and everyone staying at home, it’s easy to be fixated with the news, even though there’s really only one topic.

You could look at Microsoft News – a recently-updated app and website that serves up a mixture of curated news from 3^rd party sources that you can define, along with annoying click-bait adverts for sometimes dubious products that you are seemingly unable to block or hide.

The same guff pollutes the otherwise excellent new-tab experience in the new Edge browser, assuming you aren’t seeing the Office 365 tab.

There’s an FAQ that explains the rationale behind the advertising, though if you have time on your hands, you could always make your feelings known through the Feedback Hub app (here’s how), add your voice to the reviews tab on the Store, or join up to the Microsoft Old Timers group on Facebook and gripe about it while sharing photos of old t-shirts and stuff.

In the “good old days” theme, a new beta “News bar” app has been released, offering to display the same curated and presumably ad-filthy content on a sidebar reminiscent of a Vista gadget, or a ticker running along the top of the task bar like a 1990s website. Though it may be geo-locked so you can only get it in certain countries for now, read more on the News bar app here.

Whilst cooped up inside, spending your life on conference calls or Teams meetings, spare a thought for those who are new to the whole experience, and shed a tear for the technology they’re using. They could be Skyping.