Another milestone in Tip o’ the Week – 500 weeks. A bit more than 5 million minutes. A judicial sentence that would have meant a very serious crime. 500 weeks ago, Jay-Z and Alicia had an Empire State of Mind atop the US chart. Some months later, Newport State of Mind was a viral hit.
On days like these, it’s easy to reflect on previous glories and favourite moments. Brits of a certain age, start playing that TOTP chart rundown tune (without getting distracted by YouTube clips of what was actually in the charts back in the day – some of it was undoubtedly great, some just bad noise)… and get ready for probably the 5 best Tips of the Week since the whole sorry enterprise started nearly 10 years ago…
Horizontal lines – this one is incredibly handy when you’re formatting an email or document and need to demarcate a section of content. Simply type three (or more) dashes “—” and press enter. Bingo, thank Autocorrect for that piece of magic. First seen all the way back in Tip o’ the Week #16: All wiyht. Rho sritched mg kegtops awound?
OneCalendar / OneTastic – a fabulous addin to the pensioned-off OneNote 2016 (and its predecessors), the OneCalendar function shows you a calendar view of note pages, arranged by when you edited them. It’s brilliant if you use multiple notebooks, and you want to recall something you knew you did on a particular day (like the previous week’s regular call). OneCalendar spawned OneTastic, a suite of other useful addins and macros for OneNote.
Sadly, neither feature in the new, Modern app OneNote (which you can start with Win+R, onenote-cmd: <enter> if you recall ToW 445). Though the modern app version is getting better all the time, it doesn’t have the same kind of addin architecture so OneCalendar/OneTastic is relegated to the legacy version. Still you can take notes in the new OneNote and as long as you have the same notebooks configured within the old one, then you can use either OneCalendar standalone or activate it by launching the old OneNote, just for searching your notes.
Actually, as ToW 393 covered, searching in old OneNote is better, anyway. ALT-O – who knew?
OneCalendar was first discussed back in Tip o’ the Week #98 – OneNote calendar front-end
Copy as Path – a well-hidden but most useful Explorer trick that is of particular use when you’re fishing around for files to then add into another application; sharing, sending, uploading, that kind of thing. Within Windows Explorer, right-click on the file in question whilst also pressing SHIFT, and you’ll see Copy as path, which plonks the full path and filename of the file onto the clipboard, making it a snatch to reference it within the other application.
Originally uncovered in Tip o’ the Week #101 – Finding files for dialogs
WindowsKey + V – a fairly new entrant to this chart, a feature that arrived with the October 2018 update to Windows 10, and was redesigned a little in May 2019: it shows you the clipboard history, so you can recall URLs, screen grabs etc that you might have copied a few steps ago. Hugely useful once you remember it’s there, once you’ve enabled it. See more in Windows help. First look was in Tip o’ the Week 482 – Paste History
404 – not so much of a tip, as a practical joke played in email. It doesn’t work quite the same in the browser, but you’ll get the idea. Also has some of the best tangential links to random content.
Guess what? It was in Tip o’ the Week 404 – [%subject%] not found %&
Thanks to all the regular readers who provide feedback, ideas and encouragement!
Will anyone still be here for ToW1000?
Cortana was supposed to be the differentiator for Windows Phone. 5 years ago, before Alexa had wormed her way into kitchens of millions of people and forced Google to respond with their range of devices, Siri and Cortana were the assistants in town. When Windows Phone carked it, Cortana transferred her attention to Windows 10, though there have been a few redesigns after feedback from users, such as preferring to have the search dialog shorn of Cortana-ness.
In latest news, rumours have surfaced of some kind of Microsoft speaker to be announced, though it’s purely a design patent rather than any details of what it might do – Cortana? Or just a companion device for making Teams calls? Time will tell. The same source unveiled a patent for a Roundtable type device at the same time last year – ahead of the autumn Surface launch event – and nothing seems to have come of that yet.
The much-trumpeted GLAS home thermostat (competing with Nest, basically) has dropped Cortana from the device, and the Cortana-powered Harman Kardon Invoke speaker (which, by all accounts, is a really good speaker) has sunk beneath the waves following a fire sale to get rid of stock. Cortana is reportedly disappearing from Xbox too, though a wider speech strategy is in place so she won’t go too far.
Cortana has been repositioned from being a consumer service or device, to a series of services that add value by integrating with your productivity applications and services. Additionally, efforts have gone into making speech/AI assistants interoperable.
In a recent Windows 10 build pushed to Insiders, Cortana is getting a new look – again – and will eventually roll out around the world, rather than be limited to a few locations as it had been previously.
If you’re on the insider program for Windows 10 and using a UK language machine, you may find that the new Cortana app doesn’t want to talk to you, unless you set English (United States) as your Windows Display language.
Also click on each entry in the Preferred languages list, and make sure you have all the speech and proof-reading features installed.
The original vision of Cortana’s usefulness is evolving so that when you enable the service, it now searches your email and calendars on a variety of sources (Office 365, Gmail etc) and will remind you when you say things in email (eg I’ll give you a call on Tuesday) – it’s vaguely spooky when you first start to use it, but after a while proves to be really useful.
As To Do and the Microsoft Launcher continue to improve and integrate, the original vision of Cortana might well come back to being more than a gimmick to ask for directions or the current weather – a genuinely personal assistant that will help you organise your life and get more stuff done.
The Microsoft To Do desktop and mobile applications and services (all available from https://todo.microsoft.com/) had a major update recently, which included being slightly renamed. Instead of “Microsoft To-Do”, the core app is now simply “Microsoft To Do”, and it has a new logo (well done if you noticed)… instead of a blocky light-blue and white tick on a blue background, it’s a slightly rounded and shaded blue tick on white background.
Still, To[-]Do’s functionality has stepped forward greatly since its first release a couple of years back, taking more than a few leaves from the Wunderlist app that preceded it. The new v2 of the To Do app includes background images that can be shown behind task lists, including one of the Berlin Television Tower which was synonymous with Wunderlist.
After Microsoft’s acquisition of 6wunderkinder (the company that made Wunderlist), it was announced that, at some stage, the Wunderlist application would be retired but still there’s no confirmed date or anything, with back-end engineering apparently taking a good bit longer than was first expected.
When the To-Do app was launched, it was a somewhat poorer cousin. Now, the story is that To Do v2 has enough of the functionality of Wunderlist, and lots of new capabilities (such as Cortana integration), that it’s time for Wunderlist users to transition.
The founder of 6wunderkinder has taken to Twitter to offer to buy back Wunderlist before Microsoft shuts the service down. It remains to be seen if the offer is being considered or not…
Back in the olden days of computing, wage slaves sat in front of terminals with black backgrounds and lurid green text writing. The advent of the graphical user interface relieved this tyranny with a paper-white background from a bitmapped screen to write your WYSIWYG text, to showcase colourful graphics (and Fonts!).
Fast forward 30+ years and it seems every app and OS is running away from black text / white backgrounds, and heading for monochrome graphics and oppressive white text on a black background again.
Using Dark Mode, either in apps or in the operating system on your computer or phone, promises a variety of benefits – less noticeable flickering, reducing eye strain, avoiding bright lights in a dark environment, perhaps better readability and therefore productivity, and even lower energy costs.
Dark Mode has existed in Windows for a while – but ultimately, apps need to support the theme, too, and more and more are doing so – like new Edge browser, or Office apps (where you can set the Office Theme).
The announcement on Microsoft 365 functionality adds for August 2019 highlighted additional Dark Mode support coming to Outlook mobile apps and Outlook.com, saying, “Dark Mode is not only easier on the eyes and may extend battery life, it also enables you to comfortably continue using your device in places where the default bright mode isn’t appropriate, like darkened airplanes and movie theaters.”
So kids, next time you want to go and watch a movie & catch up on your email, make sure you’ve Dark Mode on!
When moving between countries, one of the tricks the traveller needs to decide is how to handle the switch of time zone. Do you set your watch to the destination time as soon as you board the plane, or only when the pilot announces, in his or her ever-so distincive pilot tone, what the local time is on arrival?
Also, do you wait for your phone to pick up the destination time zone automatically, or do you set it manually? If you have a Fitbit or other wearable, do you want it to pick up the time from your phone or do you force it on departure? Decisions, decisions…
Frequent travellers tend to have pearls of wisdom on how to deal with jet lag – like get your mind in the destination time zone and keep it there (ie. If you’re out having dinner after arrival, do not keep saying that it’s really 4am; it’s 8pm now and you can’t go to bed for at least another two hours), or get the sun – or even a bright light – on the back of your knees. It’s a lot easier to handle the differing time zones using your PC…
Outlook – whenever an appointment is created, its date and time are recorded as an offset from UTC, and the time zone it’s due to take place in is also noted. If you’re creating meetings or appointments which are in a different time zone, like travel times, then it may be worth telling Outlook by clicking the Time Zone icon in the ribbon, and then selecting the appropriate TZ – especially useful if you’re moving between time zones during the appointment itself, and don’t want to run the risk of horological befuddlement.
If you’re booking a load of appointments in another time zone – eg. you’re working in another country for a few days and creating appointments with people in that locale – then it’s even worth switching the TZ of your PC whilst you do the diary-work, to save a lot of clicking around in setting the appropriate time zone specific to each meeting.
The best way to do this would be to show your second time zone in the Outlook calendar – in the main Outlook window, go to File | Options | Calendar and select the second one to show; when you’re ready to switch between your local TZ and the remote one, just click the Swap Time Zones button to switch the PC (and Outlook) between the different zones.
Windows 10 – In the Settings | Date & time menu, there’s an option to tweak how Windows deals with time and time zones – some of which might be applied by policy and therefore greyed out for you. Like phone OSes, Windows 10 has the option of setting time zone automatically.
If you’re going to use the time zone swapping in Outlook as per above, switching time zones before you actually travel, then it’s worth disabling the automatic mode as Windows can get itself properly confused; the default time zone will change, and Outlook will end up showing the same time zone for both primary and secondary.
Using the old fashioned Windows control panel time settings applet, you can choose to show a second time zone in the clock on the system tray – in the Date & time settings, look to the right and you’ll see Add clocks for different time zones.
The Alarms & Clock app in Windows 10 shows a map of the world with your choice of locations, and the moving daylight line so you can see what’s happening around the globe. A good alternative to that exec boardroom display nonsense, that you might expect to see gracing the wall of your average corporate hot shot.
On the mobile platforms that still survive, the highly-regarded and rightly popular “Outlook” mobile apps have no relation to the Outlook desktop Windows app which first appeared with Office 97, before smartphones were a glint in anyone’s eye. Mobile Outlook has hundreds of millions of downloads on both iOS and Android; quite a feat, as later this year Windows Mobile sinks quietly beneath the waves.
The genesis of Outlook on the phone as we know it today, is perhaps the acquisition of a company called Accompli 5 years ago, and a great deal of refinement and effort since.
Somewhat interestingly, traces of the same app have come to Windows as well – namely the Mail and Calendar app(s) that are in the box on Windows 10. Look back to ToW 445, and you’ll see that the names for the apps are outlookcal, outlookmail and outlookaccounts. Stick a “:” on the end and you can run them from a prompt.
e.g. Hit WindowsKey+R then enter outlookcal: and you’ll jump straight into the Calendar app.
Both have come a very long way – at first release, they were pretty basic, but they’re now so well featured that most people could use them as their primary email and calendar apps, most of the time.
The Calendar app is functionally pretty similar to the Outlook desktop app, except when it comes to working with other people – there’s no way to view someone else’s calendar, for example, but for a personal diary of appointments it’s really very good. And if you want the best of both worlds, you can connect your Office 365 account to both Outlook – as might be your primary way of working – and to the Mail and Calendar apps, for some side benefits and quicker ways of getting some things done.
Go into the settings on the Calendar app, then Manage accounts, then + Add account… or just Win+R then outlookaccounts: and you’ll be able to add your Office 365 account onto both Mail and Calendar.
If you have multiple calendars connected – like home Office 365, Gmail or Outllook.com accounts as well as your corporate one – you could selectively enable them for display in the app, and the set of calendars that are shown will also appear in the agenda if you click on the clock / date on your taskbar. You can also see your upcoming appointments in a live tile on the Start menu, if you still use such things.
You’ll also see your next appointment on the Windows Lock Screen if you have it enabled under Lock screen settings.
You may want to go into the Notifications & actions settings page (just press Start and begin typing notif…) and turning off Calendar notifications, or you’ll get a blizzard of reminders from desktop Outlook and the Calendar app.
We’re all used to Windows Update or other software automatically downloading and installing updates (on phones, TVs, cars…). Sometimes the updates are at more of a leisurely pace than keen users might want though occasionally the recipients demand to hold back the updates until they elect to install.
The Windows 10 October 2018 is now being pushed to (nearly) everyone, though business users will have the option of pausing Windows Updates in case they want to enact a temporary delay for some particular reason – you’re about to go on a trip, for example – though it’s not meant as a centralised policy control: IT departments have other ways to do that. Windows 10 Homes users will soon get the ability to defer updates for up to 35 days, too.
In the Microsoft Store app, for example, go to the ellipsis menu on the top right. You’ll see Downloads and updates, which will force the check for updates for all your installed Store apps. Even if you’ve turned on the automatic app update checks, it’s worth taking a look periodically as some of the apps you use most often might have updates pending.
If you find that most of the stuff you’re offered is updates to boring apps that you don’t use, then you could just wait for them to fetch their own in time. If, however, you spot an individual update to an app that you know you want to have the latest version of, then click the down arrow to the right to get it right away, or click the app name to look at its page in the Store and see what’s new.
Of course, non-Store apps may still offer their own updates directly – to check for updates to the Microsoft Office suite, for example, try going into Word (or Excel or PowerPoint if those are your most-used Office apps) and from the start screen that offers a few previously-opened files, templates you’ll never use etc, look to the bottom-left and you’ll see Account.
Click Account to go to the product information page, which will let you check for updates, show you the current installed version number of the the application, and maybe even let you sign up for more updates through the Insider program.
Or check the View Updates option at any time, and it’ll take you to the web to see what the latest updates contain.
As many of now know, the Edge browser in Windows 10 is going to change.
In short, the browser application will be rewired to use the open-source Chromium rendering engine, meaning that Edge will be every bit as compatible as Chrome is in displaying web pages and apps. It doesn’t mean that Edge will look and feel the same as Chrome, though – if the latter is a skin on the Chromium engine that provides a load of additional functionality, so Edge will be a different skin but will look and act much the same as it does today.
For now, at least, there are a lot of Chrome users on Windows 10 and various teams at Microsoft have gone to some lengths to build Chrome extensions to support other services or software, maybe in the same way they work on Edge or even beyond. See here for a list of Chrome extensions published by Microsoft.
One such extension was published recently, which allows the activity that a user is doing in Chrome, to be published to the Windows Timeline feature.
After installation, then any browsing you do in Chrome while will show up in Timeline – press WindowsKey + TAB or click the Timeline button that is generally found next to the Start button on your taskbar, and use the slider at the side to jump to a particular date, or click the search bar on the top right (keyboardistas, just press CTRL-F) and search for a keyword within the content you were browsing earlier.
It’s a fantastic way of searching not just browser history, but other activities – like Office docs or many Windows apps.
Look under the icon for the Activities extension, and you can choose which browser you’d like to use to open the tile from the Timeline – in the example above, a Google search within Chrome took us to a content page, and clicking or tapping that tile will re-open the website.
So, if you’re currently using Chrome under sufferance but would like to keep most of your browsing in Edge, having browsed in Chrome and gone back to the Timeline, it will give you the option of using your default – Edge – or using the other one, er, Edge…
For a while now, new PCs have been installed with an app that “encouraged” users to install and use Office. Even users with Office already installed sometimes complained that Get Office was nagging them to, er, Get Office.
Get Office became “My Office”, which was a lot more useful in the sense that it was showing documents you used etc, but its main aim appeared to still be to help you find and launch Office apps, or buy them if you’re not already using them.
The latest incarnation – simply called “Office” – moves the game on a whole lot more. For one, it’s a portal into all the Office documents you work with on your machine or online, allowing you to search content across not just the docs themselves – so you can search for documents in your most-recently-used lists, something that the File dialog in Word/Excel/PowerPoint annoyingly won’t do.
The search bar also reaches across SharePoint sites you use, OneDrive locations you have and even brings in the global address list so you can get to people details really quickly, including a really fast org chart ability.
The new Office app will be delivered automatically for a lot of people as it will replace the My Office and Get Office apps in due course; if you’d like to check it out sooner, go to the Store.